Executive Assistant to the Chief Executive Officer (CEO).
Would you like to be part of an organisation which is committed to improving patient lives worldwide through education, collaboration and innovation?
Do you want to make a difference?
If the answer is ‘yes’ then you’re just the kind of person we’re looking for!
This role will develop and provide comprehensive organisational and administrative support to the CEO on all business and personal matters, customer engagement, business strategy and development. The role involves proactive and seamless management of schedules and a wide variety of complex and confidential administrative, secretarial and analytical duties. This role will be an integral function to the CEO and will be required to maintain confidentiality at all times.
The Role
- Being responsible for extensive, proactive and responsive diary management for the CEO, coordinating meetings, setting up appointments and setting reminders
- Initiate and respond to email and telephone correspondence
- Coordinating and organising meetings and events by preparing reports and presentations, including drafting and distributing meeting agendas and minutes
- Providing CLT support by attending board meetings, creating packs, papers and recording minutes
- Providing support to other CLT members
- Providing project support to ELT colleagues
- Managing assigned projects and follow-ups with team members to track progress where required
- Providing other administrative support to the CEO, including proofreading documents and preparing high-quality presentations
- Providing support to the CEO in the oversight of events and participation in various ad[1]hoc projects
- Conducting assigned research, including analysing and summarising key findings to support the CEO's decision making
- Arrange the CEO's travel, including visas, logistics and travel packs
- Managing the CEO's expenses and monthly claims
The Ideal candidate
- Bachelor’s degree or equivalent higher education desired but not essential
- Proven experience of working independently in a high volume, fast-paced environment
- Minimum five years proven experience providing senior EA support in an administrative support role to an executive with a demanding international workload and schedule
- High degree of integrity and experience in managing confidential information
- Strong organisational skills, with ability to juggle multiple and changing priorities
- Experience managing projects • Experience in using CRM systems
- Previous experience with confidential or proprietary information is strongly preferred
- Fully proficient in English • Advanced skills in MS Word, Excel, PowerPoint, Outlook and Adobe packages
- Excellent attention to detail and accuracy in all aspects of work
- Resilient under pressure, with ability to maintain composure and positively manage change and unforeseen situations
Working for us:
Founded in 1986 by a group of former researchers based at the University of Birmingham, Binding Site is today recognised as a market leader in the development of products for the investigation of a range of disorders involving immunodeficiency.
The Company is built on the success of its people and values them as its key asset. Integral to Binding Site is creating a diverse and inclusive culture which welcomes and creates diversity of thought, action, and innovation where all 1,200 colleagues can truly thrive. Support and continuous education is reinforced through partnerships with organisations such as Stonewall.
With a strong focus on building a sustainable future for its workforce and local communities, Binding Site has high aspirations for continuous improvement and ensuring their people contribute to their future vision. In addition, Binding Site has recently been recognised at the 2021 Birmingham Post Business Awards, winning both “Company of the Year” and “International Trade and Export” Awards.
Working at Binding Site means being part of a global, award-winning community that delivers innovative solutions with shared ideas and a collective dedication to improving patient lives, worldwide.
Location: Birmingham
Hours: 40 hrs
Benefits:
- Competitive Salary
- Contributory Pension
- Life Assurance
- Medicash Health Benefit
- 25 days paid holiday plus bank holidays